About the role
AI summarisedThe Project Coordinator provides essential coordination and administrative support to project teams, managing documentation, communication flow, and administrative tasks for all Local Projects BU while liaising with various stakeholders including Procurement, Finance, and HR.
TransportOnsite
Key Responsibilities
- Create, organize, and maintain comprehensive project documentation including contracts, permits, correspondence, plans, and reports.
- Serve as a central point of contact between project teams, clients, partners, and subcontractors.
- Facilitate internal and external communication by distributing information and relaying messages within the project team.
- Assist in scheduling project activities, including meetings and site visits.
- Support financial administration by monitoring budgets, tracking expenses, preparing invoices, and reconciling vendor billing through SAP.
- Support procurement activities such as raising Purchase Requisitions (PRs), obtaining quotes, and tracking delivery schedules.
- Assist in preparing project presentations and updates for clients and stakeholders.
- Manage supplier and vendor records, including contact information and agreements.
- Schedule and coordinate project meetings, preparing agendas and documenting minutes, including follow-up on action items.
Requirements
- Diploma in Business Administration or Project Management (or equivalent experience)
- Minimum 3 years of related field experience
- Proficiency in SAP system
- Proficiency in Microsoft Office Suite
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Detail-oriented with a focus on accuracy
- Ability to work effectively in a fast-paced environment