About the role
AI summarisedSupport the day-to-day administration and facilities management operations of the corporate office to ensure a safe, functional, and efficient working environment. This role involves coordinating with vendors, managing building systems, and ensuring timely resolution of all facilities-related matters.
TransportOnsite
Key Responsibilities
- Liaise with landlord and vendors regarding building and facilities matters.
- Support procurement activities, including sourcing, evaluation, and coordination of facilities contracts.
- Coordinate with contractors to ensure service standards are met and issues are resolved promptly.
- Manage building systems such as access control, parking allocation, security, meeting room booking, and AV equipment.
- Administer the issuance of building and access passes (e.g., cards, facial recognition).
- Support facilities enhancement, repairs, and maintenance works, including documentation and approval processes.
- Prepare reports, support budgeting exercises, and maintain SOPs for administration and facilities management.
- Support fire safety coordination activities, including drills and inspections.
- Oversee office premises works to ensure compliance with safety and operational requirements.
- Support requests from Chairman’s and GCEO’s offices when required.
Requirements
- Diploma in Building, Facilities Management, or a related field.
- Minimum 5 - 8 years of relevant experience in facilities or administration.
- Good interpersonal and communication skills.
- Proven ability to coordinate vendors and manage multiple tasks effectively.
- Proficiency in Microsoft Office (Word, Excel).
- Self-driven, adaptable, and capable of working independently or in a team.
- Strong sense of initiative and accountability.