About the role
AI summarisedThe Project Administrator and Coordinator is responsible for managing the planning, coordination, execution, and completion of project deliverables. This role requires close collaboration with project managers, design teams, clients, vendors, and various stakeholders to ensure the successful delivery of projects.
TransportOnsite
Key Responsibilities
- Manage end-to-end procurement lifecycle, including endorsing Material Requisitions (MR) and administering Purchase Requisition/Purchase Order workflows.
- Ensure all project duties, scopes, timelines, schedules, and deliverables are met in coordination with all parties.
- Serve as the primary point of contact for clients, vendors, and project teams, facilitating regular communication.
- Conduct site visits to company, contractor, and vendor facilities for inspection of Material Requisitions or witnessing goods arrival.
- Perform cyclical inventory audits (daily, monthly, annual) and maintain material reconciliation to prevent shortages.
- Maintain a comprehensive Document Control System for all formal correspondence between partners, LTA, and SWC.
- Track Design Acceptance Request submissions, approvals, and comments through to final transmittal.
- Identify project risks and develop mitigation strategies to prevent delays.
- Attend project meetings, prepare accurate minutes, and follow up on action items to ensure closure.
Requirements
- Diploma in Business Administration, Engineering Management, or a related field.
- Minimum 3 years of related field experience (or equivalent).
- Proven experience in project coordination.
- Understanding of the 'Life Cycle' of a government project.