About the role

AI summarised

The Senior Administrative Assistant provides advanced administrative and coordination support to senior leaders, focusing on organization, follow-through, and reliable execution of administrative processes. Responsibilities include calendar management, meeting logistics, correspondence, travel arrangements, and expense reporting. The role requires 5+ years of experience supporting senior leaders and advanced proficiency in Microsoft Office.

MedTechFull-timeGeneral

Key Responsibilities

Provide administrative and coordination support to one or more senior leaders or teams, assisting with scheduling, meeting preparation, and routine operational needs.
Manage calendars and meeting logistics, including scheduling meetings, resolving conflicts, and communicating changes to participants.
Serve as a point of contact for internal and external inquiries, directing questions appropriately and responding with professionalism.
Track tasks, deadlines, and follow-ups related to meetings, projects, or department activities; escalate issues as needed.
Prepare, format, and edit correspondence, reports, presentations, and other materials using established templates and guidelines.
Coordinate meetings and events by preparing agendas, organizing materials, capturing notes or action items, and supporting follow-up as requested.
Arrange domestic and international travel and process expense reports in accordance with company policies.
Support team activities and events, including meetings, training sessions, recognition activities, and department initiatives.
Maintain organized filing systems, documentation, supplies, and reference materials.
Handle confidential information with care and discretion.
Perform additional administrative and coordination duties as assigned to meet business needs.

Requirements

High school diploma or general education degree (GED) required; additional education or certifications are a plus.
5 or more years of experience providing administrative support to senior leaders, executives, or leaders of complex or global functions.
Demonstrated experience managing projects, coordinating across stakeholders, and supporting leaders with competing priorities.
Proven ability to independently manage complex calendars, meetings, and travel arrangements while handling confidential information with discretion.
Experience planning and organizing meetings, events, or special initiatives, including preparation of materials and follow-up on action items.
Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint; ability to create professional presentations and documents.
Highly organized with exceptional attention to detail and follow-through.
Strong written and verbal communication skills.
Ability to prioritize, multitask, and adapt in a fast-paced, changing environment.
Professional judgment, discretion, and emotional intelligence when working with leaders and diverse stakeholders.
Proactive, solution-oriented mindset with the ability to anticipate needs and take initiative.
Collaborative team player who builds effective working relationships across functions.