About the role
AI summarisedOffice Administrator at a leading global real estate consultancy. Responsible for general administrative duties, mail handling, expense reporting, inventory management, contract administration, budget planning, and office facilities maintenance. Requires strong administrative experience, proficiency in MS Office, and excellent organizational and communication skills.
BusinessFull-timeGeneral
Key Responsibilities
- General administrative duties
- Franking and recording of mails, records management, E-filing, supervision of contractors
- Prepare and reconcile monthly expense report
- Inventory management
- Contract administration
- Assist with budget planning
- Annual check of office assets and tagging exercise
- Prepare purchase order, work closely with suppliers and internal users, follow up on invoices, process payments
- Maintenance of equipment and office facilities
- Cover reception duty as and when required
- Take the lead on office administrative matters
- Assist with office decoration
Requirements
- Knowledge of office management system and procedures
- Strong administrative experience
- Able to multi task and good time management
- Proactive, attention to details, high level of accuracy and problem-solving skill
- Good writing and verbal communication skill
- Strong organizational, analytical and planning skill
- Proficient in MS office
- Able to exercise discretion and sound judgment
- Handle sensitive information in a confidential manner
- Exude corporate image at all times