About the role
AI summarisedThe Conventions & Events Manager at Prudential is responsible for planning and executing large-scale conferences and events for the agency force across Asia and Africa. This role involves budget management, vendor coordination, and programme management to deliver memorable event experiences. The ideal candidate has at least 5 years of experience organizing regional conventions and is highly organized, proactive, and calm under pressure.
BusinessFull-timeGeneral
Key Responsibilities
- Prepare, monitor and manage project budget, event expenses and deliverables while ensuring a highly memorable event experience for attendees.
- Adhere to the internal procurement process and manage vendor payment timelines.
- Work closely with procurement on sourcing of events support vendor and RFP for events.
- Work closely with vendor in sourcing and cost management for all event deliverables like venue, catering, events support vendors, gifts, fringe entertainments, design & concepts etc.
- Coordinate and communicate with local business unit events colleagues and external vendors to deliver the event programme and materialise the objectives.
- Ensure programme are well-thought through and local business units thoroughly briefed prior to event.
- Manage events/recognition collaterals of Group initiatives.
- Work closely with events vendor to come up with practical and useful gifts for incentive trips.
Requirements
- At least 5 years of experience in organizing large scale conferences and conventions.
- Experience running large scale regional events e.g. regional convention for agency and partnership distribution.
- Highly organized, proactive, efficient, and able to remain calm and friendly in challenging situations.
- Ability to provide administrative and operational support to ensure smooth execution of events, both locally and abroad.