Jobfoundry
Jobfoundry
SMRT

Project Administrator & Coordinator

SMRT
Public Transport & Rail OperationsSingapore, SGFull-time2 days ago
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About the role

AI summarised

The Project Administrator and Coordinator is responsible for coordinating and managing project deliverables, facilitating cross-functional collaboration, and providing administrative oversight for project development. This role involves end-to-end procurement lifecycle management, stakeholder communication, site visits, inventory audits, document control, risk management, and meeting coordination. The ideal candidate has a diploma in Business Administration or Engineering Management with at least 3 years of experience in project coordination, preferably in LTA or government infrastructure projects within the CCTV or security industry.

TransportFull-timeGeneral

Key Responsibilities

  • Facilitate cross-functional collaboration and provide administrative oversight for project development, including end-to-end procurement lifecycle, endorsement of material requisitions, and administration of Purchase Requisitions/Purchase Orders workflows.
  • Ensure all duties, scopes, timelines, schedule, work sequences, and deliverables are on time with all coordinated parties.
  • Coordinate and collaborate with interfacing teams to support timely delivery and meeting project schedule.
  • Conduct site visits to company, contractor, and vendor/supplier facilities or warehouses to perform formal inspection and endorsement of Material Requisitions and/or witness goods arrival.
  • Perform cyclical inventory audits on a daily, monthly, and annual basis; maintain continuous reconciliation of project materials and ensure proactive replenishment of stock.
  • Coordinate with premise owner for ingress and egress for warehouse access.
  • Serve as primary point of contact for clients, vendors, and project teams; facilitate regular communication and meetings to keep stakeholders informed.
  • Identify and address issues impacting project timelines or deliverables; collaborate with relevant teams to resolve technical or logistical challenges.
  • Maintain a comprehensive Document Control System, ensuring systematic filing and tabulation of formal correspondence; track Design Acceptance Request submissions, approvals, and comments.
  • Attend project meetings, record and prepare accurate meeting minutes, circulate promptly, and follow up on outstanding action items.

Requirements

  • Diploma in Business Administration, Engineering Management, or a related field.
  • Minimum 3 years of related field experience (or equivalent experience).
  • Proven experience in project coordination with understanding of the 'Life Cycle' of a government infrastructure in LTA projects.
  • Preferably experience in the CCTV or security industry.
  • Excellent organizational and multitasking skills.
  • Strong interpersonal and communication skills.
  • Proficiency in project management software and tools.
  • Ability to work under pressure and meet tight deadlines.
  • Leadership and team management skills.
  • Effective communication and negotiation skills.
  • Problem-solving and decision-making abilities.
  • Budget and resource management skills.
  • Risk assessment and mitigation skills.
  • Attention to detail and quality assurance.
  • Customer relationship management skills.