Workflow Transformation & AI Enablement Intern, Procurement (S2C)

Key Responsibilities

• Support end-to-end supplier onboarding and maintenance (updates, data cleansing), including documentation collection, data validation, and coordination of internal approvals.
• Liaise with suppliers and internal stakeholders to ensure onboarding requirements are clearly communicated and completed within agreed timelines.
• Maintain accurate trackers and status reporting; follow up on outstanding actions to minimise delays.
• Support adherence to internal policies and relevant compliance requirements (e.g., governance and documentation standards).
• Identify recurring onboarding issues and propose improvements to reduce rework and improve turnaround time.
• Assist with sourcing activities, including requirements collation, supplier research, and preparation of RFx documentation (e.g., RFQ/RFP).
• Support collation and comparison of supplier responses, including basic commercial analysis and evaluation coordination.
• Help prepare sourcing documentation such as scope summaries, evaluation materials, and approval packs.
• Provide support for contract workflows, including coordination of reviews, tracking approvals, and ensuring documentation is properly filed and accessible.
• Maintain sourcing and contracting records in relevant systems and repositories with a high degree of accuracy.
• Map existing onboarding and S2C workflows (e.g., intake → due diligence → setup → RFx → award → contracting) to identify bottlenecks, handoffs, and control gaps.
• Design and implement process enhancements (e.g., standardised checklists, templates, SLAs, governance gates) to improve consistency and cycle time.