About the role
AI summarisedExecutive Assistant role at EY, a global professional services firm. Responsible for providing comprehensive administrative support to 2-3 Partners, including diary and email management, travel arrangements, expense processing, and client relationship support. Requires strong organizational and communication skills.
BusinessFull-timeGeneral
Key Responsibilities
- Manage and coordinate the diaries of 2-3 Partners
- Judgment in scheduling of meetings – determine purpose, minimum time required, best time zones for international virtual meetings
- Schedule external and internal appointments / meetings, conference calls, sametime meetings and videoconferences
- In-box management: screen emails, respond and/or action as necessary
- Act as knowledge resource in use of Lotus Notes management and firm sponsored technology devices
- Email management / coverage for other clients upon request (eg short-term absences / peak periods)
- Prepare action list of action items and issues, referring to relevant team member when appropriate
- Prepare expense claims, adhering to Accounts Payable deadlines to eliminate late fees
- Prepare timesheets on a weekly basis for self and/or department, ensuring that the deadline is met
- Adhering to firmwide policy and tools, arrange and coordinate travel bookings, seeking the required approval/s prior to booking
- Prepare travel itineraries for each trip, including multi-leg
- Track and record all travel costs as needed or requested
Requirements
- Minimum Diploma or Private Secretarial Certificate with 5 to 6 years of relevant experience
- Proficiency in MS office applications
- Good command of written and spoken English
- Strong interpersonal and communication skills
- Ability to multi-task as well as work independently and under pressure
- Strong organizational skills and is also a team player
- Detail oriented and possess initiative