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A*STAR

Associate, National Robotic Programme (NRP)

A*STAR
ResearchSingaporeFull-time3 days ago
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About the role

AI summarised

The National Robotics Programme Office (NRPO) is seeking an Associate to provide secretarial, administrative, and logistical support for its Embodied AI efforts. The role involves grants administration, stakeholder coordination, event organization, and procurement management within a government robotics R&D environment.

ResearchFull-timeNational Robotic Programme

Key Responsibilities

  • Provide general secretarial, administrative, and logistical assistance to the team managing the Embodied AI efforts. E.g. meeting scheduling, material collation, venue arrangements, security clearance, agenda preparation, tracking follow-ups, making travel arrangements.
  • Support R&D Grants Administration and Management, including the use of the grants management system. Training and guidance will be provided.
  • Assist with requests and queries from internal and external stakeholders (including outside A*STAR with companies, agencies and universities, etc) e.g. to coordinate or deconflict meetings or visit arrangements with multiple parties.
  • Coordinate and organize events, meetings and engagements, including checking on logistical arrangement (IT, audio support, maximum participant size of venue, etc).
  • Support the teams engagement with NRPO advisors, in terms of scheduling, travel arrangements, logistics and claims processing when they convene in Singapore.
  • Manage goods receipt and procurement requests for the team, ensuring compliance, accuracy, and timely fulfilment to ensure smooth operations.
  • Handle other ad-hoc tasks as assigned.

Requirements

  • Minimum Diploma in any discipline, with 3-5 years of relevant working experience.
  • Experience in government-related R&D grants or business grants would be an added advantage, but not mandatory.
  • Good communication (written and verbal) and interpersonal skills, able to handle pressure during peak busy periods to support the team's admin needs.
  • Highly resourceful, proactive, with high independence to work around ambiguity and self-organise to drive positive outcomes from assigned tasks.
  • Proficient in Microsoft Office Suite (particularly Outlook, Word, Excel, PowerPoint and Teams).