About the role
AI summarisedThe Project Administrator and Coordinator is responsible for managing project planning, execution, and delivery by coordinating with cross-functional teams, vendors, and stakeholders. Key duties include overseeing procurement workflows, conducting site visits, managing inventory, maintaining documentation, resolving issues, and ensuring timely project completion. The role requires strong organizational, communication, and project management skills with experience in government infrastructure projects, preferably in CCTV or security sectors.
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Key Responsibilities
- Facilitate cross-functional collaboration and provide administrative oversight for project development
- Manage the end-to-end procurement lifecycle including formal endorsement of material requisitions and administration of purchase requisitions/purchase orders workflows
- Ensure all duties, scopes, timelines, schedules, work sequences, and deliverables are on time with all coordinated parties
- Coordinate and collaborate with interfacing teams to support timely delivery and meet project schedule
- Conduct site visits to company, contractor, and vendor/supplier facilities or warehouses to perform formal inspection and endorsement of material requisitions or witness goods arrival
- Perform cyclical inventory audits on a daily, monthly, and annual basis and maintain continuous reconciliation of project materials
- Ensure proactive replenishment of stock to maintain optimal levels and prevent shortages prior to project completion
- Coordinate with premise owner for ingress and egress access to warehouse
- Serve as the primary point of contact for clients, vendors, and project teams
- Facilitate regular communication and meetings to keep all stakeholders informed of project material
- Collaborate with various stakeholders including design team, customers, Authority, SWC, and sub-contractors to ensure smooth project execution
- Identify and address any issues that may impact project timelines or deliverables
Requirements
- Diploma in Business Administration, Engineering Management, or a related field
- Minimum 3 years' related field experience (or equivalent experience)
- Proven experience in project coordination
- Understanding of the 'Life Cycle' of government infrastructure in LTA projects
- Preferred experience in CCTV or security industry
- Excellent organizational and multitasking skills
- Strong interpersonal and communication skills
- Proficiency in project management software and tools
- Ability to work under pressure and meet tight deadlines
- Project management and coordination skills
- Leadership and team management skills
- Effective communication and negotiation skills
- Problem-solving and decision-making abilities
- Budget and resource management skills
- Risk assessment and mitigation skills
- Attention to detail and quality assurance
- Customer relationship management skills