About the role
AI summarisedProvide high-level administrative support to the General Manager of Amgen Southeast Asia, managing complex workflows and serving as a key gatekeeper to optimize the executive's focus on strategic priorities in a fast-paced, evolving environment.
BiotechOnsiteCorporate Services
Key Responsibilities
- Manage the GM's calendar and coordinate complex domestic and international travel arrangements against dynamic business requirements.
- Screen and direct incoming calls, correspondence, and visitors, optimizing the executive's time.
- Review and prioritize high-volume communications (email/documentation), flagging critical items for timely response.
- Prepare the GM with pre-read and briefing documents in advance of all meetings and appointments.
- Anticipate the GM’s needs, proactively identifying required actions, risks, and support to align resources with critical objectives.
- Manage logistics for various business meetings (SLT meetings, dinners, on-sites), including preparing agendas and materials.
- Serve as a liaison between the GM’s peers and groups under their responsibility, building relationships with corporate functions.
- Process expense reports and other financial documents efficiently as required.
Requirements
- Proven ability to perform senior-level administrative support functions.
- Absolute discretion, tact, judgment, creativity, and initiative are required for complex assignments.
- Ability to manage multiple priorities in a constantly evolving environment.
- Knowledge of the organizational structure and responsibilities of the GM’s direct reports.
- Proven ability to manage complex workflows, including correspondence review and distribution.
- Proficiency in preparing high-level meeting materials and tracking action items.