About the role
AI summarisedThe Project Coordinator provides essential administrative and coordination support to project teams, managing documentation, communication, scheduling, financial tracking, and vendor relations. This role ensures smooth project execution by acting as a central point of contact and maintaining accurate records across multiple stakeholders including procurement, finance, and HR. The position requires strong organizational, communication, and multitasking abilities in a fast-paced environment.
TransportOnsite
Key Responsibilities
- Create, organize, and maintain project documentation, including contracts, permits, project correspondence, project plans, design documents and reports
- Ensure that all project-related documents are accurate, up-to-date, and easily accessible
- Work with the respective project stakeholders to handle requirements for multiple projects
- Act as a point of contact between project teams, clients, partners, and subcontractors
- Facilitate communication, distribute information, and relay messages within the project team
- Craft department level newsletters/ reports / information dissemination when required
- Assist in scheduling project/ operations activities, including meetings and site visits
- Assist in monitoring project budgets, expenses, and preparing invoices
- Support procurement: raise PRs, obtain quotes, track delivery schedules
- Reconcile vendor billing and ensure accurate posting through the SAP system
- Support monthly project accruals and cost tracking
- Project assets accounting and administration
Requirements
- Diploma in Business Administration
- Diploma in Project Management
- Minimum 3 years related field of experience
- Proficiency in SAP
- Proficiency in Microsoft Office Suite
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Detail-oriented with a focus on accuracy
- Ability to work effectively in a fast-paced environment
- Project documentation and record-keeping
- Communication and interpersonal skills
- Time management and prioritization
- Financial tracking and reporting
- Administrative support and coordination