About the role

AI summarised

The Global Facilities Construction Document Control Engineer is responsible for managing document control processes across construction projects, ensuring compliance, accuracy, and efficient information flow. This role involves administering document management systems, developing standardized procedures, handling technical documentation such as drawings and specifications, and providing training and support to stakeholders. The position requires strong organizational, communication, and analytical skills, with a focus on maintaining document integrity and supporting project delivery in a construction environment.

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Key Responsibilities

Manage company documents to ensure accuracy, quality, and integrity; support compliance with record retention policies, safeguard information, and enable efficient data retrieval
Archive inactive records securely and systematically
Ensure document management processes meet company procedures and audit requirements
Establish and monitor records retention schedules in alignment with company policies
Maintain confidentiality of sensitive documents and oversee secure destruction and disposal processes
Administer document management systems and related software platforms, ensuring functionality and promptly coordinating with IT or relevant teams to resolve issues
Update and maintain document management systems and physical records, including converting hard copies to electronic formats as required
Report and resolve issues related to document storage and management systems
Develop and standardize document management procedures for consistent implementation across all construction projects
Maintain document naming and numbering conventions to ensure consistency and traceability
Design templates for documents, file types, and document databases to streamline workflows
Retrieve and distribute documents upon request, ensuring timely and accurate delivery

Requirements

Bachelor’s degree in Engineering, Project Management, Construction Management, or a related field
7–10 years of experience in the construction industry
Minimum 5 years of hands-on experience in document control
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), Power BI, and project/document management platforms such as ACC, Procore, Aconex, or equivalent
Willingness to learn and adapt to new document control systems
Strong ability to develop guidelines and procedures, and lead project teams in successful implementation of document control processes
Demonstrated ownership of deliverables with the ability to work independently and collaboratively within diverse teams
Excellent analytical and problem-solving skills
High attention to detail, strong sense of urgency, and commitment to meeting timelines
Exceptional verbal and written communication skills are required