About the role
AI summarisedThis role provides secretarial, administrative, and logistical support to the SERC office, including meeting coordination, travel arrangements, procurement, and finance tasks. The ideal candidate has a diploma and 2-5 years of relevant experience, proficiency in Microsoft Office and online platforms, and strong communication and organizational skills.
ResearchFull-timeSERC Office
Key Responsibilities
- Provide general secretarial, administrative, and logistical assistance to the team/department eg. meeting scheduling, material collation, venue arrangements, agenda preparation, tracking follow-ups, minuting writing, making travel arrangements and verifying travel invoices and claims.
- Perform effective knowledge management and documentation control via regular housekeeping and archival.
- Request and consolidate information and reports and help prepare presentation materials.
- Assist with requests and queries from internal and external stakeholders
- Coordinate and organize events, meetings and engagements on various meeting platforms.
- Support SERC advisors, in terms of scheduling, logistics and claims processing.
- Manage goods receipt and procurement requests for SERC, ensuring compliance, accuracy, and timely fulfilment to ensure smooth operations.
- Perform finance-related tasks such as preparation of budget memo, budget monitoring, etc.
- Covering PA to Executive Director and Director as/when necessary.
- Handle other ad-hoc tasks assigned
Requirements
- Diploma in any discipline, with 2-5 years of relevant working experience
- Proficient in Microsoft Office Suite (in particular Word, Excel and Teams) and in managing online platforms such as Zoom and Webex
- Good communication (written and verbal) and interpersonal skills
- Highly resourceful, proactive and result-oriented, with good analytical and problem-solving skills
- A good team player